If your team still relies on Facebook Workplace, you’re now on the clock.
Meta has officially announced that its enterprise communication platform — Workplace by Meta — is shutting down. For many organisations, this has triggered a last-minute scramble:
- Where will conversations and files go?
- What happens to employee groups and updates?
- How can you migrate without disrupting daily operations?
If you haven’t made a plan yet, now is the time to act. In this post, we’ll walk through Workplace by Meta closing down, why it matters, and how you can move to a secure, modern replacement without missing a beat.
Jump to: Your Facebook Workplace replacement
Key Dates: When Is Facebook Workplace Shutting Down?
We know many organisations are feeling the pressure right now.
Whether you’ve just learned about the Workplace shutdown or you’ve been putting off Meta Workplace migration, you’re not alone — many teams are pivoting to figure out next steps, especially with day-to-day operations still ongoing.
If you're navigating a Meta Workplace migration, these deadlines will help you regain control and plan with confidence:
- Until August 31st 2025: You’re able to continue using Workplace as usual.
- September 1st 2025 – May 31st 2026: Workplace will be read only. Existing data can be downloaded during this time.
- June 1st 2026: Workplace access will be terminated and your account will be deleted.
It’s a good idea to migrate to a new platform before these deadlines to avoid last-minute disruption or data loss.
Why Is Facebook Workplace Being Discontinued?
After nearly a decade of supporting workplace communication, Meta is winding down Workplace to shift its investment toward emerging technologies — specifically artificial intelligence and the metaverse – that will shape the future of work.
This marks a strategic pivot away from enterprise software. However, while Workplace gained meaningful traction with over 7 million paid subscribers, it ultimately remained a smaller part of Meta’s business.
As Meta Workplace itself reflected:
“Since 2026, we’ve empowered over 7m paid subscribers at businesses including Walmart, Banco Galicia and Deliveroo to turn their companies into communities. Through Workplace, employers have created a culture where everyone can share knowledge. Work together and build community.”
While Workplace supported real cultural shifts inside large organisations, Meta’s long-term ambition is to build for what’s coming next. It’s an exciting change, however the shift has left many businesses scrambling for Workplace Meta alternatives that meet their compliance and engagement needs.
How to Prepare for Facebook Workplace Shutting Down
If your organisation is still using Meta Workplace for internal communication, now is the time to act. With the platform winding down, business continuity, compliance, and data security are all at risk if you leave your Meta Workplace migration too late.
So, here’s how to close down your Meta Workplace account - without losing all of your data - before migrating to a new platform.
Closing Down Your Facebook Workplace Account in 4 Steps
If you’re a Workspace user, you’re likely worried about what will happen to all of your data once the platform shuts down. The team at Meta will remain available to address any questions or concerns you may have. And in the meantime, here’s what you need to do before migrating your Workplace to a new platform:
1. Contract and Admin Settings
Start by confirming the terms of your existing Workplace agreement, including:
- End date of your current subscription or enterprise contract
- Access rights during the transition phase (up to May 2026)
- Data retention policies and export options
- Admin privileges and content ownership
Understanding what you have access to — and for how long — is critical to avoiding unexpected loss of functionality or data.
2. Information Download
Until May 31st 2026, you will be able to download your Workplace data, such as your account and profile information, posts, and even chat messages. So, rest assured there is still time to get this done before Meta Workplace closes its doors for good.
In the meantime, create a plan to archive, export, or migrate this information in a structured way. IT and compliance teams may also need to ensure archived data meets regulatory standards (e.g. for audits or legal holds).
3. Payments and Billing
Your billing and payment arrangements for Meta Workplace will stay the same until August 31st 2025, after which time Meta will give you a 50% discount. After this, Workplace access will be restricted and therefore made free of charge.
4. List Your Core Use Cases for Workplace
Before choosing a Workplace alternative, get clear on how your teams actually use Workplace. For example:
- Do staff use it primarily for messaging, or is it a hub for file-sharing and updates?
- Is it used across departments, or only in specific teams (e.g. frontline workers, marketing)?
- Are there community or engagement features your staff rely on (e.g. Workplace groups, reactions, polls)?
Documenting your use cases will help you properly evaluate the best Workplace Meta alternatives for your teams. The reality is, many businesses adopted Workplace because it felt familiar. It was social, mobile, and easy for teams to onboard. And now, with the platform being shut down, the need for a long-term, compliant solution is more urgent than ever.
Not all platforms support the same functionality. So, you want to consider platforms that are built for modern, mobile-first teams, with full GDPR-compliance, easy deployment, and seamless management built-in.
Which brings us to…
The Facebook Workplace Alternative Built for Real-World Teams
If you're in the process of moving away from Facebook Workplace, you're likely facing some tough questions:
- How do we keep teams connected without disrupting daily operations?
- What platform offers the same ease of use — without the data risks?
- How can we migrate without losing engagement or creating confusion?
That’s where Joyned comes in.
Joyned is built specifically for organisations that need to replace Workplace with something better — not just different. It’s a tool designed from the ground up for internal communication, with none of the bloat or blurred lines that typically come with social platforms.
Joyned strikes a beautiful balance for business owners:
- Simple for frontline teams.
- Compliant for IT and legal teams.
- Scalable across departments and locations.
Joyned isn’t just another option — it’s the trusted Meta Workplace alternative for businesses who need clarity, control, and compliance.
Make the Switch Before Facebook Workplace Closes
The Facebook Workplace shutdown is a turning point for organisations still relying on Meta’s internal communication tools.
Planning now means avoiding disruption later — and choosing the right platform can lead to improved engagement, compliance, and visibility across teams.
Ready to switch? Joyned is purpose-built to keep everyone connected and in community without compromising on compliance or ease of use.
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